Features
What GameLedger does, and the guide that shows each part
Each line below is something GameLedger does today. Follow a guide to see the screens and the settings behind it.
Free while we launch · GameLedger doesn't take a commission on your bookings.
Your whole shelf, ready for guests
Your library is the first thing GameLedger knows, and the rest builds on it.
Import a spreadsheet or a BoardGameGeek collection, or search BGG one title at a time. Box art, player counts and play times fill in, and you see which titles need a second look.
Guide: Import your games from a spreadsheetGameLedger knows which copies are out at a table, so Find a Game and your Staff Picks only show games with a copy on the shelf.
Guide: Set up Find a GameGuests can flag missing pieces when they finish, and you see it on your Dashboard. A game you mark out of service leaves the picker.
Guide: Guest feedback and reviewsAdd a game that isn't on BoardGameGeek by hand, and keep each game's copies, condition and missing pieces up to date.
Guide: Build your game libraryPublish your library as a searchable games page with your photo and colors, so guests can plan what to play before they come. It stays off until you turn it on.
Guide: Your Public Games Page
Bookings that know your shelf
Guests book a table and, if they like, the game they are coming for.
GameLedger gives each party a table that fits them, and holds a reserved game against the copies you own. Staff get a list of the games to set aside today.
Guide: Games to Set AsideTwo parties can't be booked onto the same table at the same time.
Guide: Managing bookingsOffer the lengths that suit you, from 15 minutes to 8 hours, or one fixed length. Let a party that needs more room book up to 4 tables at once.
Guide: Booking lengths, buffers and large partiesPhone bookings and walk-ins go into the same book as online ones.
Guide: Managing bookingsEach booking has its own page, where the guest can reserve a game, change the date or time, or cancel, up until it starts.
Guide: Manage your bookingWhen every time on a day is taken for a party, guests can leave their name and email for that day. You email them when a table opens, or turn their entry into a booking.
Guide: The waitlistEvery guest who books with an email address gets a row in Customers, with how often they've booked, when they last came, any no-shows, and a private note your team can keep.
Guide: Your customer list
One scan at the table, no app
Every table gets its own QR code. Guests scan it with their phone's camera and the table's page opens in the browser, with nothing to download, no account and no login.
Guests tap Start Session. The table's page then offers a game pick, a search for the game they grabbed, and help from your team.
Guide: Table QR codesFind a Game asks a few quick questions and suggests up to five games for the group. Play this opens the game's page, and Play this game puts it on their table.
Guide: Set up Find a GameTapping Need a hand? lets guests ask for help choosing, a rules teach, food and drinks or the bill, plus any options you add. Your team sees exactly what was asked.
Guide: Table Help OptionsWhen they check out, guests can rate their visit and the game they played, and flag missing or damaged pieces.
Guide: Guest feedback and reviewsPrint a QR code for each table from Tables & Floor Plan: one card per table, with the table's name and your logo if you've added one.
Guide: Table QR codesChoose what each Find a Game answer means and which tags sit behind each vibe, and add questions of your own.
Guide: Set up Find a GameChoose what guests can ask for from the Need a hand? button, add options of your own and change their order.
Guide: Table Help OptionsGames you mark as Staff Picks show in a row on the table's page while guests choose.
Guide: Table QR codesWhen your team seats a booked party, the table's page shows how long they have left, and guests can ask for 30 more minutes near the end.
Guide: Table QR codes
The whole night on one screen
The Dashboard answers what needs you, who is next and where to seat them.
The Floor shows every table: free until its next booking, reserved and due, or playing. Seat a walk-in from the tile.
Guide: The Dashboard During ServiceComing up lists the next two hours of parties, with the game each one reserved. A warning shows when a game in play may run into the next booking.
Guide: The Dashboard During ServiceWhen a table asks for help or 30 more minutes, staff see it at the top of every admin page.
Guide: Table Help AlertsRun tonight's parties from your phone: Arrived, Seat, Done, one tap each. Arrived and Done can be undone for five seconds.
Guide: Run Tonight From Your PhoneSessions shows every table that is playing or still choosing. Hand a table a game, keep a food and drink tab to ring up at your counter (it doesn't take payment), or end the session when the party leaves.
Guide: The Sessions pageTick off each reserved game as you pull it from the shelf, and see early when a reserved copy is still in use.
Guide: Games to Set AsideTurn on a chime or a desktop notification so the counter knows when a table asks for help, while GameLedger is open in a browser.
Guide: Table Help AlertsLet guests check themselves in with the I'm here button on their booking. It's off until you turn it on.
Guide: Run Tonight From Your Phone
After the night
What guests thought, and what your bookings and tables add up to.
Read guests' ratings and comments on your Feedback page, tag them, and reply by email when you have the guest's address.
Guide: Guest feedback and reviewsAnalytics shows how many guests came and how many didn't, how busy each hour gets, how many come back, and which games get played or gather dust.
Guide: Read your analytics
Set up the way your café runs
Floor plans
Draw each room at its real size, keep more than one layout for events or weekdays, and print a setup sheet.
Guide: Build your floor planBooking types
Add a Friday game night or a private room as its own type, with its own hours, lengths and seats.
Guide: Setting Up Your Booking TypesHours and closures
Weekly hours, closures and special dates.
Guide: When guests can bookSeating tags
Send a campaign group to the back room or a long game to the big table. Guests never see your tags.
Guide: Send the right groups to the right tablesYour branding
Your logo and colors on your booking page and your games page.
Guide: Your venue page and brandingYour team
Staff accounts that can view or edit each part of GameLedger.
Guide: Team and permissionsBooking rules
Choose how far ahead guests can book and how often bookings start, or pause online bookings for a while.
Guide: When guests can bookAsk or search settings
Type what you want to change in your own words, such as "stop people booking same day", and land on the setting. Ask common why questions, such as why a big group can't book, and get the answer from your own settings.
At venues where it's switched on, pressing Enter sends your question, the Settings page you're on and your booking type names to TypeSafe, an outside service, to find the right setting. Emails and phone numbers are removed first. Anything else you type, such as a guest's name, is sent as typed. Privacy policy
Guide: Ask or Search Settings
On your website, in your country
A Book Now button or a booking form on your own website, with steps for WordPress, Squarespace, Wix and others.
Guide: Add booking to your websiteConfirmation and reminder emails go out on their own.
Guide: Emails your guests getTimes in your café's time zone, and phone numbers saved with their country code.
Guide: When guests can bookExport your bookings, customers and games to CSV whenever you like.
Guide: Managing bookingsOnce your games page is on, show the same game list on your own website. It updates when you add or remove a game.
Guide: Add booking to your websiteYour venue page shows your logo, cover photo, address, hours and a note to guests. If you like, guests who reserve a game can ask you to teach them the rules.
Guide: Your venue page and brandingDeposits and online payments are available on request.
A closer look
See it on a café like yours
We'll walk you through your shelf, your bookings and your floor working together.